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Tables and figures are used to display information in a clear, condensed format. Tables are arranged in rows and columns and can contain numerical and textual information. Figures include any other form of presentation such as pictures, concept maps, graphs, charts, and drawings.
General formatting guidelines for tables/figures include:
All tables/figures are numbered in order of their mention in the text.
Use Arabic numbers
Place the number above the figure/table
Use bold font, e.g. Table 1.
Position the number flush left (no indents)
All tables/figures should have a clear, concise, explanatory title. ● Place the title 1 double-space below the number
Use italic font, e.g. This is the Title for Table 1
Body of Tables
The body of a table includes the rows/columns
Use the insert ‘Table’ function in Word to create a table
Text in the body can be 1, 1.5, or 2 spaced
All table columns must have a heading that describes all items in that column
Center all table column headings
Only capitalize the first word in the heading (i.e. sentence case)
Do not include any vertical lines between columns
Only use borders and horizontal lines to separate the body of the table from the header
Use a sans serif font (e.g. Arial, Calibri) within a figure
Use a font size within the range of 8 - 14 points
Capitalize all major words for axis labels, headings, etc. (i.e. title case)
Abbreviate the following: number → no. and percent → %
If using color, use high-contrast colors and avoid unnecessary shadings and gridlines
If a figure includes a key/legend it is placed within the borders of the figure.
Place any notes below the table/figure. Examples of notes include
definitions of abbreviations used within the table/figure
copyright attribution for any table/figure inserted from another published source
Tables and figures may be placed in one of two locations; in the text or on a separate page after the reference list